Office Support & Administration

About the job

You are the connecting force in our Rotterdam office - keeping the financial administration accurate and the day-to-day operations running smoothly. You'll work closely with the Financial Controller and the Project Manager, switching naturally between an accounts payable run in the morning and arranging a transport in the afternoon. Process accounts receivable and accounts payable, prepare memos and bank payments, and support the Financial Controller during month-end closing and financial controls. Manage the purchasing administration, maintain contact with suppliers, and coordinate purchasing and transports together with the Project Manager. Take care of facility matters - orders, post, transport, maintenance and office supplies - and ensure a pleasant, well-organised working environment. Maintain contact with the landlord, IT supplier and other service providers. Set up and maintain office files, records and registrations, and prepare communications, memos, reports and meeting minutes. Co-ordinate meetings, training programs, conferences and hospitality arrangements in collaboration with the respective departments. Support the onboarding of new colleagues - workspace, keys, materials - and signal where administrative or office processes can be improved. Who you are

Organisation is in your DNA. You enjoy creating structure, anticipating what colleagues need before they ask, and switching fluently between administrative precision and hands-on coordination. Further, you have: MBO+ / HBO working and thinking level in administration, finance or business operations Experience with financial administration and an accounting system Strong command of the English language (our working environment is international) A hands-on, proactive mentality with a strong sense of structure The ability to work independently while staying approachable and communicative What we offer

You’ll join a diverse team of technical and commercial colleagues working on technology that contributes to a cleaner maritime industry. The job benefits include: A one-year contract for 24 hours per week 24 vacation days as well as 13 ADV days for a fulltime position A company fitness plan where you can get a discount in over 3,000 sporting venues in the Netherlands Flexible working hours, as well as the possibility to work from home An international working environment within a 140-year-old company that still operates with a start-up mindset Rachid L'Bouny recruitment.nijmegen@alfalaval.com +31 (0)645256520 Every day, we get opportunities to make a positive impact - on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping. As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too. Meet our dedicated people who always go the extra mile.

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